Purpose

• gain essential information for planning your club’s season
• be aware of district training and support opportunities
• participate in decisions and be able to explain them to your members:
  • Adopt the district budget
  • Confirm District Officers Appointments
  • Contest types and number of contestants for this season
  • Other initiatives
• address one or more subjects important to you

Who Can Vote?

From Toastmasters.org

Who Can Vote?

Voting members of the District Council are the Club Presidents, Vice Presidents Education or their proxies and the members of the District Executive Committee: District Director, Program Quality Director, Club Growth Director, the Immediate Past District Director, Public Relations Manager, Administrations Manager, Finance Manager, Division Directors and Area Directors.

• In order to be eligible to vote, both the individual Toastmaster and the club he or she belongs to must be in good standing (see Membership).

Good Standing of Individual Members

A paid member is one whose dues have been received by World Headquarters for the current dues period. An individual must be a paid member to be nominated for or to serve in any office or leadership role in Toastmasters International. (Protocol 2.0)

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Good Standing of Clubs

• A club is considered paid and is in good standing when its dues have been received by World Headquarters for the current dues period for a minimum of eight members—at least three of whom were members of the club during the previous renewal. (Protocol 2.0)
• A newly chartered club that has been assigned a club number is entitled to voting privileges. A list of clubs eligible to vote is available upon request. Requests may be sent to [email protected].

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Who is entitled to one vote?

• Each member of the District Council or club proxy for the Club President or Vice President Education in attendance at the District Council meeting.

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Who is entitled to two votes?

• Any active member who carries the proxies of both the Club President and the Vice President Education from the club.
• A Toastmaster belonging to two or more clubs may cast one vote for each of two clubs, but is limited to a maximum of two votes, regardless of the number of clubs to which they belong.
• All other Toastmasters (except members of the District Executive Committee) are limited to a maximum of two votes, regardless of the number of clubs to which they belong.

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Who is entitled to three votes?

• Any Toastmaster who is also a member of the District Executive Committee.
• The maximum number of votes that any Toastmaster may cast is three, regardless of the number of clubs to which that Toastmaster belongs.
• There is no provision for a member of the District Executive Committee to assign a proxy.

Governing Documents of Toastmasters International contain more information about the District Council.

Helpful Documents

Toastmasters International – Division and Area Directors’ Training Materials

Toastmasters International – Distinguished Performance Reports