Online, Hybrid, and In-Person Club Meeting Helps – Documents, Tips, and Videos
This page is intended to help you improve your meetings, both online and in-person.
Toastmasters International provides several helpful resources – which we have made easily accessible here – plus you will also find several member made templates that help with the success of club meetings.
Leading After A Global Pandemic
Creating Inclusivity in Online Meetings
Online Meetings
As we have been transitioning to online meetings, Toastmasters International has been providing helpful information to help clubs host productive online meetings. You can find all these resources, and many more, on their Online Meetings page.
Online Meeting Tips for Club Officers
If you have not started meeting online yet because you are unsure of which software to use, take a minute to look at the Online Club Meeting Software Comparison chart.
Hybrid Meetings
Running a Successful Hybrid Club Meeting
Other Helpful Articles for Meeting Online
The following articles range from how to look great while giving a speech to reducing technical glitches in your online meetings. The are quick reads with a multitude of helpful tips. It is highly recommended that you take a few minutes to read them.
Online Meeting Venue Options
Optimize the Performance of Your Video Conferences: 6 steps to reduce technical glitches and enhance your online meetings.
It’s Time to Meet Online!: Tips and tricks for holding successful online meetings during the health crisis.
How to Appear Your Best While Delivering an Online Speech: Consider your setting, appearance, and delivery.
Suddenly, Life Is a Series of Table Topics: Learning to embrace the “new normal”.
Meeting Agenda Templates
NOTE: If your club uses FreeToastHost (FTH), you also have the option of printing the agenda as a pdf to distribute to your members. If you are meeting online – you can share the link to the agenda, or download the PDF to share with your members.
Meeting Minutes Templates
Speaker Introduction Templates
NOTE: If your club uses Free Toast Host (FTH), you have the option to enter a template into the default agenda settings. This creates a fill-in-the-blank option for your members to use when entering their speech introductions.
Club Meeting Role Scripts and Report Tracking Sheets
If you want more information about each role, visit Club Meeting Roles on the Toastmasters International website. A Toastmaster Wears Many Hats is also a printable pdf which has descriptions of each role a member may fill.
Click on the script and tracking sheet you want to download.
Virtual Backgrounds
How to Use Zoom Virtual Backgrounds (The video covers how to turn them on for participants to use, if you are hosting the account. Start at 2:13 for using them with your personal account.)
Zoom Virtual Backgrounds (These are the same as the Core Values backgrounds, just without the Core Values listed at the top.)
Digital Ribbon Zoom Background
Facebook Camera Frame Ribbon (You can use these, even when meeting in-person.)
